Human Resources Services - Handling HR and Payroll with Taxeo.

Does handling employee affairs have to be complicated and expensive? At Taxeo, we prove that it doesn’t! We offer comprehensive HR services to companies all over Poland, providing peace of mind, legal security and real savings. Instead of building an expensive in-house department, bet on proven outsourcing and entrust your HR and payroll to experts.

We serve customers all over the country, and you can find our main branches in the cities of: Warsaw, Krakow, Gdansk, Lodz, Wroclaw and Poznan. Regardless of your location, we guarantee the highest standard of service.

HR and Payroll Outsourcing – Your Path to Savings and Peace of Mind

Wondering why more and more companies are ditching their full-time HR staff? The answer is simple: optimization. When you outsource your HR and payroll to us, you gain much more than just saving money.

Save Time: Get rid of burdensome duties related to contracts, vacations or data archiving. You can invest the time you used to spend on administration in growing your business.
Cost Reduction: Forget about the costs associated with hiring, training and maintaining an HR and payroll specialist position. Our outsourcing means flexible and predictable expenses.
Certainty and Security: Changing Labor Law regulations are a daily occurrence for us. We guarantee that your company’s records will always comply with current legal requirements, minimizing the risk of penalties during inspections by Social Security or the Public Inspection Agency.

Comprehensive HR and Payroll Services – Our Scope of Services

As a nationwide accounting firm, we treat human resources and payroll as one of the pillars of our business. Our team of experts will take full responsibility for the administrative side of your company’s employee affairs.

Personnel Administration

Establishment, maintenance and archiving of employee personnel files (including e-files).
Notifying and de-registering employees with Social Security.
Leave management, time accounting, attendance and absence records.
Monitor the timing of periodic examinations and health and safety training, and organize initial training.

Employee Records

Preparation of employment contracts, civil law contracts (commission, work).
Preparation of annexes, termination notices, labor certificates and other necessary documents.
Development of work regulations, salary and bonus regulations.

Payroll Processing

Preparation of payroll and maintenance of payroll records.
Social Security settlements – preparing and sending monthly DRA settlement declarations.
Settlements with the US – calculation of advance payments for income tax (PIT) and preparation of annual PIT-11 and PIT-4R declarations.
Completion of ZUS Z-3 forms and Rp-7 certificates.

Support and Advice

Ongoing advice on Labor Law issues.
Full support and representation of the company during inspections from the State Labor Inspectorate (PIP), Social Security or the Tax Office.
The ability to audit employee records.
Comprehensive service of Employee Capital Plans (ECPs).

TAXEO ACCOUNTING OFFICE

Stress-free accounting. An accounting office you will want to use!

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Modern Accounting Office – HR and Payroll to meet today’s challenges

At Taxeo, we combine a traditional, face-to-face approach with modern technologies. Whether you prefer a meeting in one of our offices in Warsaw or Krakow, or a video conference with an expert from Gdansk or Wroclaw, we are at your service. With digital tools and the ability to work remotely, we provide our staffing services efficiently throughout the country.

What do you get for the price of our staffing services?

We focus on transparency. As part of our standard offer, at no extra charge, you get:

Ongoing Support from Dedicated Human Resources: Available in person, by phone or email.
Modern Employee E-acts: Secure and convenient online access to records.
Assurance of Timeliness and Correctness: We prepare all accounts and documents on time and in accordance with regulations.

Contact us – your staff in good hands

Taxeo – Your professional accounting office. Human resources and payroll without secrets.

HR services tailored to your needs.

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Price list for accounting and HR services

Entrepreneur

from 169 PLN

20%

Discounts for the first three months

Get

A dedicated accountant and HR specialist
Service in Polish, English, Spanish, and Russian
Assistance with formalities related to transferring from another office
Online invoicing software
Tax advisor services on request
Representation before authorities
High liability insurance
Guaranteed security of your data
On-site and remote support
Unlimited consultations

Accounting for business activities

Preparation of JPK
Social security services
24/7 online access to documents and results
Ongoing support related to your business
VAT and EU VAT services
Fixed asset records
Calculation of PIT income tax

Free quote

Company

from 522 PLN

20%

Discounts for the first three months

Get

A dedicated accountant and HR specialist
Service in Polish, English, Spanish, and Russian
Online invoicing software
Tax advisor services on request
Representation before authorities
High civil liability insurance
Guaranteed security of your data
On-site and remote support
Unlimited consultations

Full accounting services for companies

Preparation of JPK
Social security services
24/7 online access to documents and results
Ongoing support related to business operations
VAT and EU VAT services
Fixed asset records
CIT income tax calculation
Preparation of financial statements

Free quote

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(FAQ) Frequently asked questions

When will I receive information about contributions and tax?

Information about the amount of income tax and VAT payable is sent after the month has been settled. Information about social security contributions depends on the form of taxation. In the case of general rules and flat tax, information about contributions is sent by the 20th day of the month, while in the case of lump-sum tax, it is sent after the month has been settled.

Do documents for the entire month mean all invoices from the calendar month, i.e., from the first to the last day of the month?

Yes, this is particularly important in the case of invoices for the purchase of goods and from foreign contractors. These invoices must be reported in the month to which they relate; they cannot be reported in subsequent months.

Does Taxeo fill out my annual tax return for me?

Yes. Our activities include closing the fiscal year, preparing for PIT filing, and verifying that all data is correct.

Where can I check the form of taxation I have chosen?

The form of taxation can be verified in the entrepreneur's account in CEIDG; it will be visible on the submitted application for establishing a business.

After adding invoices to your SaldeoSmart system, do I still need to send you an email?

After adding all documents for a given month in SaldeoSmart, you can mark them as complete. Once you select this option, you will receive a notification and proceed to settlement.

Should I add your company or you as a representative to the Social Insurance Institution (ZUS)?

There is no such requirement. Without a power of attorney, we will still be able to send DRA declarations on behalf of the taxpayer to ZUS. The power of attorney authorizes us to view the entrepreneur's profile in PUE ZUS. If you decide to submit ZUS PEL, a fee of PLN 99.00/net per month will be charged during the term of the power of attorney.

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